Board & Committee Meetings


Scheduled Chinquapin Board Meetings

At the beginning of each Board year, beginning with the Board meeting directly following the Annual Homeowners Meeting on the Saturday before Labor Day, the Board determines the dates for "Scheduled Board Meetings" for the year.

Please check this list PRIOR to each meeting to ascertain that the meeting location or time has not been changed at the last minute. Members may also attend by telephone.  All meetings are held at Chinquapin in the Carriage House unless otherwise noted. The contact information is published with each meeting agenda.

Saturday, July 202019, 9:30AM - General Meeting
Saturday, August 312019, 2:00PM – Board Organizational Meeting
Saturday, August 312019, 4:00PM –  Annual General Homeowners Meeting
Saturday, November 9, 2019, 9:30AM - General Meeting


ARC Meeting Dates

Members may submit their improvement projects for the meetings listed below. Please see the ARC Chinquapin Homeowners Checklist for Approval for pertinent information about ARC submittals.

All meetings are held at the Chinquapin, Carriage House unless otherwise specified- Members will be able to call in to attend

Friday, May 24th, 2019,  9:30 AM – Carriage House Office

The ARC meeting schedule from April 2019 thru September 2019, TBA (Schedule will be posted here).


Grounds Committee Meeting Dates

Grounds Committee Meetings and Walks TBA. Please check back regularly to view future meeting dates.

Chinquapin Meeting Minutes

The minutes of Board Meetings are archived and listed for interested persons to read.
These meeting minutes serve as a public record of the Association's business.

March 23, 2019 Preliminary Board Minutes
January 26, 2019 Board Minutes
December 27, 2018 Emergency Meeting Minutes
November 17, 2018 Board Minutes
September 1, 2018 Final Board Minutes
September 1, 2018 Annual Homeowners - Final/Approved Minutes of the Meeting
ARC Meeting Minutes Final/Approved - August 10th, 2018
July 21, 2018 Final Board Minutes
May 26, 2018 Final Board Minutes
March 17, 2018 Final Approved Board Minutes
January 13, 2018 Final Approved Board Minutes
November 11, 2017 Board Minutes
September 2, 2017, Annual Homeowners

September 2, 2017, Homeowners Association Board

August 3, 2017

July 22, 2017

May 27, 2017
January 14, 2017
November 12, 2016
September 3, 2016, Annual Board Organization
September 3, 2016, Annual Homeowners
July 23, 2016
May 28, 2016
March 5, 2016

Click here to view 2000-2015 Meeting Minutes