Board & Committee Meetings


Scheduled Chinquapin Board Meetings

At the beginning of each Board year, beginning with the Board meeting directly preceding the Annual Homeowners Meeting on the Saturday before Labor Day, the Board determines the dates for "Scheduled Board Meetings" for the year.

Please check this list PRIOR to each meeting to ascertain that the meeting location or time has not been changed at the last minute. Members may also attend by telephone.  All meetings are held at Chinquapin in the Carriage House unless otherwise noted. The contact information is published with each meeting agenda.

Saturday, January 25th, 2019, 9:30AM - General Meeting

Saturday, March 21st, 2019, 9:30AM - General Meeting

Saturday, May 23rd, 2019, 9:30AM - General Meeting

Saturday, July 18th, 2019, 9:30AM - General Meeting

Saturday, September 5th, 2019, 9:30AM - General Meeting


ARC Meeting Dates

Members may submit their improvement projects for the meetings listed below. Please see the ARC Chinquapin Homeowners Checklist for Approval for pertinent information about ARC submittals.

All meetings are held at the Chinquapin, Carriage House unless otherwise specified- Members will be able to call in to attend

Friday, Jan 24th 2020, 9:30AM 

Friday, March 21st 2020, 9:30AM 

Friday, May 22nd 2020 9:30AM 

Friday, July 17th 2020 9:30AM 

Friday, Sept 4th, 2020, 9:30AM 


Grounds Committee Meeting Dates

Grounds Committee Meetings and Walks TBA. Please check back regularly to view future meeting dates.

Chinquapin Meeting Minutes

The minutes of Board Meetings are archived and listed for interested persons to read.
These meeting minutes serve as a public record of the Association's business.

December 19th Emergency Insurance Meeting

November 9th, 2019 Board Minutes

August 31, 2019 – Preliminary Annual Homeowners Meeting Minutes
August 30, 2019 Board Minutes
July 20, 2019 Board Minutes
May 25, 2019 Board Minutes
March 23, 2019 Board Minutes
January 26, 2019 Board Minutes
December 27, 2018 Emergency Meeting Minutes
November 17, 2018 Board Minutes
September 1, 2018 Final Board Minutes
September 1, 2018 Annual Homeowners - Final/Approved Minutes of the Meeting

Click here to view Board Minutes of March 2016 through August 2018
Click here to view 2000-2015 Meeting Minutes