Call To Order

A regular meeting of the Board of Directors (the "BOD") of the Chinquapin Homeowners Association (the "CHOA" or the "Association") was held on Saturday, September 5, 2026 at 8:29 AM. Notice of the meeting was provided in accordance with the governing documents of the Association. The meeting was called to order at 8:30 AM. A quorum of Directors was present. The agenda was reviewed. Secretary Marvin Feinstein submitted the prior meeting minutes for Board review. No revisions were presented on the record

Motion: To approve the prior meeting minutes.

Result: Approved unanimously.

Approval of Prior Meeting Minutes

• The Board reviewed the minutes from the July 6, 2026 regular meeting. No revisions were presented on the record.

Motion: To approve the July 6, 2026 regular meeting minutes as submitted.

Result: Approved unanimously.

President's Report Cris Wedekind for Bruce Bayne

• Acting as president, Cris Wedekind reported that Association elections had been completed and that results would be announced during the annual meeting later that afternoon.

Homeowner Public Comments

• Several homeowners expressed appreciation for the condition of the property, the grounds, and responsiveness to homeowner needs.

• Due to the number of kayaks and paddleboards stored on the beach, homeowners discussed a possible kayak rack near the Unit 40 / 41 area.

• Concerns raised regarding defensible space clearing and the impacts on plantings, privacy and short-term rental permitting.

• Request made that Packard Realty address items stored behind the real estate office. Packard Realty acknowledged the concern.

Finance Committee Report Marvin Feinstein for Jeff Giacomi

• The report stated that the Association remains in a liquid position, with approximately $2.12 million in cash and investments as of August 17, 2026.

• Through June, operating expenses were approximately $1,664,000 on an accrual basis, representing approximately 55% of the annual operating budget. The report noted that certain budget variances were attributable to timing, including insurance and utility costs, and that the Treasurer will continue reviewing budget performance with management.

• With respect to the Special Assessment, approximately $1.56 million had been spent on assessment projects on a cash basis, approximately $1.64 million had been booked, and approximately $78,000 remained held in reserve.

• Accounts receivable totaled approximately $61,947 as of August 13, 2026. Only one account was reported as more than 90 days outstanding, and management advised that the account had since been paid through a sale transaction.

• No legal actions were pending.

Motion: To approve the May and June 2026 financial statements.

Result: Approved unanimously.

Insurance Report-Bob Nielsen

• The Association's annual renewal occurs in May, and coverage was renewed after market review at approximately $1,000 less than the prior year. The next best alternative quote was reported to be more than $1 million higher, with no comparable third or fourth option available.

• The Association remains grandfathered into its current insurance program despite a reported fire line score of 93 out of 100. The current program generally does not accept new properties above a score of 81;

• The Association's loss history, maintenance, and ongoing defensible space work continue to support insurability.

• The Committee noted that insurers monitor vegetation and property conditions, and that continued compliance is important even if it does not materially change the fire score.

• The Board discussed the California FAIR Plan, individual homeowner coverage concerns, Firewise certification, the possibility of a separate fire-resistant community designation, contractor insurance requirements, e-bike and lithium battery risks, and backup power options.

• The ARC and Insurance Committee will continue reviewing generator and battery-backup requests, including medical-necessity situations and related insurance implications.

Architectural Review Committee (ARC) Report- Cris Wedekind

• The alternative deck railing test at the Packard office remains pending.

• Unit 92 bathroom/electrical updates, HVAC, water heater, exterior door, and carport cabinets - conditional approval recommended;

• Unit 123 shower remodel replacing a tub with a shower in the same plumbing location - approved as like-for-like work;

• Unit 184 like-for-like bathroom update, electrical updates, HVAC, water heater, and exterior door - conditional approval recommended;

• Unit 189 lighting upgrades and fireplace insert removal - conditional approval recommended;

• Unit 173 like-for-like window replacement - conditional approval recommended pending specifications and any applicable TRPA or Placer County review;

• Unit 7 countertops, hardwood floors, replacement of wood-burning fireplace with gas, and related interior work - pending approval;

• Unit 162 hot water heater removal and related electrical or gas conversion work - conditional approval recommended.

Motion: To approve the ARC recommendations as presented, including the approved, conditionally approved, pending, and administratively noted project items identified by the ARC.

Result: Approved unanimously.

Buildings Committee Report-Carl Bertelsen

• The Association is nearly finished with the critical Level 1 deck replacements. Two one-bedroom decks remain estimated to cost approximately $80,000, $40,000 per deck.

• The Committee and management reviewed upcoming Level 2 decks and will develop a priority list.

• The Board discussed privacy screens, water-catch systems between upper and lower decks, and railing-related cost considerations for newly reconstructed decks.

• The final scheduled roof at Units 40 / 41 is being completed, additional leaks will be addressed, and management is obtaining additional roofing contractor input.

• The Committee emphasized that a formal roof inspection should be pursued as soon as practicable, including review of gutters.

• Regarding the water intrusion issue affecting Units 3 and 4, reports from two engineering firms are pending. The scope, cause, cost and responsibility willl be evaluated after engineering input.

• The Board discussed the Unit 3 post-removal / roof-sag issue, which remains under review.

Motion: To authorize AJOAT to complete the remaining two one-bedroom decks before winter, subject to budget availability and project coordination.

Result: Approved unanimously.

Grounds Committee Report-Terry Sarvas

• Defensible Space Compliance - Work continues under the approved defensible space plan. The north portion of the property expected to be ready for inspection.

• Short-term Rental Impacts –Homeowners from Units 163 and 164, and others in the 163 through 174 area requested assistance because common-area vegetation affects their ability to maintain STR permits. Affected STR owners requested relief from North Tahoe Fire and Placer County regarding the November 9 deadline. Affected STR owners asked whether they may contribute toward accelerated work if Association resources are insufficient. Management and the Grounds Committee will gather information and return to the Board for further direction.

• Revegetation And Privacy Concerns - The Board acknowledged the importance of privacy and aesthetics while also recognizing the need to comply with fire regulations and avoid inconsistent unit-by-unit plantings before a broader plan is developed.

• Common Area Priorities - Additional Grounds matters included BMP work near Units 32 and 33, review of previously approved homeowner-owned EV chargers, and removal of signage that implies assigned parking where spaces are not assigned.

Pool & Tennis Facilities- Amy Jack for Bruce Bayne

• Management reviewed the transition from summer to fall operations. The last day of seven-day recreation attendant coverage is Monday, September 7, 2026. Beginning Friday, September 11, attendants will be available Friday through Sunday only, and hours will shift from 8:00 AM - 8:00 PM to 9:00 AM - 6:00 PM. The pool will remain open seven days a week from 9:00 AM - 6:00 PM until seasonal closure, but without attendants Monday through Thursday.

• Boats are required to be removed from buoys by October 1, subject to the customary scheduling cushion through approximately October 14 or 15. Boats remaining after that date may be referred to the Board for consideration of daily rental fees.

• Kayaks, paddleboards, dinghies, chairs, and similar items must be removed from the beach by November 1.

• The pool will close October 1, and tennis, pickleball, and wind nets will begin being removed in October, with limited nets left up as weather permits.

• The Board also discussed long-term pool / tennis building planning, possible facility rehabilitation, gym or spa concepts, pickleball court repair needs, and the need to address higher-priority capital and defensible space obligations before undertaking major recreational facility redevelopment.

Maintenance & Management Report- Amy & Jimmy Jack

• AJOAT reported that management and maintenance remain focused on grounds, deck work, roof work, defensible space compliance, seasonal transition tasks, and homeowner communications.

• Four additional decks are expected to begin soon.

• Management is coordinating another roofing contractor to assist with inspections and additional review.

• Management reported that North Tahoe Fire Protection District and prospective contractors completed a job walk for the vegetation management grant area. Approximately seven contractors attended, bids are expected shortly, and work may begin near the end of September. Work may continue into November, weather permitting, and may resume in spring or summer if necessary. Management will issue homeowner notices when contractor selection, timing, access, and expected noise or equipment impacts are known.

Adjournment

There being no further business to come before the Board in regular session, the regular meeting was adjourned at 10:43 AM. The Board then proceeded to the annual meeting and related scheduled activities.