CHOA BOD MAY MEETING MINUTES

DATE: May 24, 2025

TIME: 8:30 AM Pacific Time

PLACE: Dollar House at Chinquapin. 3600 North Lake Blvd., Tahoe City, CA

ATTENDANCE:

BOD Members: Carl Bertelsen, Steve Giacomi, Bruce Bayne, Dana Stalder, Terry Sarvas, Cris Wedekind, Annie Mitchell (Absent)

Management Jimmy Jack, A Jack of All Trade (“AJOAT”) Amy Jack, AJOAT, Kabrina Jack, (AJOAT Administrative Assistant)

Guest Homeowners: Robin Kelly (Unit 162), Mark Forbes (Unit 11), Bob Porteous, Unit 54, Jeff Giacomi, (Unit 12), *David Nemeth (Unit 78), *David Hennigan (Unit 7), Mitch Packard, Packard Realty

* Attended via Zoom video conferencing

Call To Order And Agenda

A regular meeting of the Board of Directors (the “BOD”) of the Chinquapin Homeowners Association. (the “CHOA”) was held at the above date, time, and location. All members of the Board had received notice of the meeting in accordance with the CHOA’s bylaws. Mr. Bertelsen confirmed that each person participating in the meeting by teleconference could hear and be heard by every other person participating in the meeting. Mr. Stalder acted as Secretary of the meeting. Mr. Bertelsen reviewed the agenda for the meeting.

Approval of Prior Meeting Minutes

Mr. Bertelsen called for a vote to approve the minutes of the prior CHOA Meeting as distributed in draft form by Mr. Stalder.

Approval of Minutes from Board of Directors Meeting held on March 22, 2025 NOW, THEREFORE, BE IT RESOLVED, that the Minutes of the Regular Meeting of the BOD, as presented to the BOD, is hereby approved.

President and Buildings Committee Report

Mr. Bertelsen conducted a deliberation concerning several subjects, which are summarized herein.

a. Deck Repairs, Deck Expansions and Deck Expansion Subsidies

Mr. Bertelsen reviewed the status of multiple deck repairs that are underway or scheduled to be completed. Discussion ensued Mr. Bertelsen then presented a proposal stipulating that in certain circumstances, the CHOA would allocate $25,000 toward a homeowner-financed deck expansion. This CHOA contribution would be contingent upon (i) the deck being classified by the BOD as in Level 3 disrepair and thus slated for replacement at the expense of the CHOA, and (ii) ordinary Architectural Review Committee and BOD approval. Should the homeowner opt to expand the deck using their own funds rather than having the CHOA undertake a like-for-like replacement, the CHOA would provide $25,000 toward the homeowner-funded project. Discussion ensued.

Approval of Deck Repair Subsidies In Limited Situations NOW, THEREFORE, BE IT RESOLVED, that the proposal to provide Deck Extension Subsidies of $25,000 In Limited Situations, as presented to the BOD, is hereby approved.

b. Roof Repairs and Exterior Painting

Mr. Bertelsen reviewed the status of multiple roof repairs and exterior paint projects that are underway or scheduled to be completed. Discussion ensued

c. Bank Account Access and Signing Authority

Mr. Bertelsen and Ms. Jack led a discussion about the need to update bank account access and signing authorities. Discussion ensued.

Approval of Updated Bank Account Access and Signing Authority NOW, THEREFORE, BE IT RESOLVED, that the administrative rights for the CHOA Operating Account and CHOA Reserve Account shall be updated as follows: ● For account disbursements, only Mr. Sarvis and Mr. Giacomo are authorized signatories. All other previously named signatory rights are revoked. ● Mr. Jimmy Jack and Ms. Amy Jack are granted view access to the accounts, while Mr. Mitchell Packard's access rights are removed.

d. Upcoming Elections

Mr. Bertelsen led a discussion about the upcoming CHOA BOD elections. Additionally, he proposed the nomination of Mr. Mark Forbes (Unit 11) to the Architectural Review Committee. Discussion ensued.

Approval of Nomination of Mr. Mark Forbes to the Architectural Review Committee. NOW, THEREFORE, BE IT RESOLVED, that the nomination Mr Mark Forbes to the Architectural Review Committee is hereby approved.

e. EV Charging Stations

Mr. Bertelsen reviewed the status of deploying EV charging stations for community use. Discussion ensued.

f. Trespassing and Physical Access Security

Mr. Bertelsen reviewed the status of actions being taken to reduce or eliminate trespassing on the property, including the installation of fencing and the management of the auto gate security system. Discussion ensued.

g. Sewage System Infrastructure

Mr. Bertelsen reviewed the status of sewage system infrastructure upgrades, Discussion ensued. h. Pool Restroom Upgrades Mr. Bertelsen reviewed the status of restroom upgrades at the pool complex. Discussion ensued.

i. Pier and Buoy Field

Mr. Bertelsen led a discussion about pier safety and reviewed the status of the buoy rental process. Discussion Ensued.

j. Annual Independence Day Community Activities

Mr. Bertelsen reviewed the status of planning for the July 4th Independence Day Community Events. Discussion ensued.

Homeowner’s Open Session

Mr Bertelsen opened the floor to questions or comments from all homeowners. Discussion on the following topics ensued: ● Status of Dollar Creek clearing project ● Expressions of gratitude and satisfaction with AJOAT ● Clarification of the recently approved and publish non smoking policy

Finance Committee

Report Mr. Giacomi provided an update, including a review of cash balances and receivables. Current cash balances are $400,000 in the Operating Account and $1,422,000 in the Reserve Account. Major Expenditures since last meeting include: $370,000 Insurance, $66,000 Sewage Lift Station upgrades, $97,000 Roof Repairs. No legal actions are pending and no items required BOD approval.

Insurance Committee Report

Mr. Wedekind reviewed the recently completed insurance policy renewal, transition to a new carrier and broker of record, and a refund received from the previous broker of record in the amount of $84,000. Discussion ensued. No items required BOD approval.

Architectural Review Committee (“ARC”) Report

Mr. Wedekind presented several projects for BOD approval that had been reviewed and approved by the ARC, as follows: - Unit 42 - New entry door and new skylights installation - Unit 72 - New fireplace insert - Unit 74 - New furnace and water heater - Unit 77 - Basement remodel - Unit 112 - Installation of an AC Unit (tentative approval subject to noise level testing)

Approval of various projects as presented by the ARC chairman NOW, THEREFORE, BE IT RESOLVED, that the various projects , as presented to the BOD, are hereby approved.

Mr. Wedekind additionally led a discussion about the evaluation of Hot Tub and updating various ARC guidelines documents. Discussion ensued.

Grounds Committee Report

Mr. Sarvis presented an update on various grounds related projects which are summarized herein. Discussion ensued. - Annual asphalt maintenance - Flower planting - Turn around widening at Dollar House - Summerization of beaches, buoy fields and common areas - Dollar Creek maintenance

Tennis & Pool Committee Report

Mr. Bayne presented an update on various pool and tennis related projects, including upgrades, repairs and maintenance. Discussion ensued. No items required BOD approval.

General Manager’s Report

Ms. Jack presented an update on various projects, as summarized henceforth. Discussion ensued. No items required BOD approval. - Testing asphalt slurry v. sealing treatments - New online buoy registration process - Evaluation of collecting dues with credit cards (subject to owner paid convenience fees) - Telecom cost reduction efforts

The BOD moved to a closed session at this point in the meeting and all non-board members left the meeting.

Closed Session Discussion

Mr Bertelsen led a discussion about various topics including insurance and building maintenance. Discussion ensued. No items required BOD approval.