March 2026 CHOA BOD MEETING MINUTES
Date: Saturday, March 14, 2026
Time: 8:30 AM
Location: Dollar House at Chinquapin, 3600 North Lake Blvd., Tahoe City, CA with Zoom participation
Attendance
Directors Present: Bruce Bayne (President), Cris Wedekind (Vice President & ARC), Carl Bertelsen (Buildings), Terry Sarvas (Grounds), Jeff Giacomi (Treasurer), Marvin Feinstein (Secretary), Bob Nielsen (Insurance)
Management & Vendors: Amy Jack (A Jack of All Trades “AJOAT”), Jimmy Jack (AJOAT), Kabrina Jack (Assistant to AJOAT)
Homeowners: David Kapnick (Unit 30), Robin Kelly (Unit 162), David Heneghan (Unit 7), Debbie Metcalf (Unit 76), Marc Metcalf (Unit 76), Mitch Packard (Unit 156), Lisa Kelley* (Unit 33), Gayle Vial* (Unit 147), Tom Popek* (Unit 123)
*Attended remotely via Zoom
CALL TO ORDER
A regular meeting of the Board of Directors (the “BOD”) of the Chinquapin Homeowners Association (the “CHOA”) was held on the above date, time, and location. All Directors received notice of the meeting in accordance with the CHOA Bylaws. The meeting was called to order at 8:30 AM, a quorum was confirmed, and the agenda was reviewed.
APPROVAL OF PRIOR AGENDA
The Board reviewed the minutes from the previous meeting.
Motion: To approve the prior meeting minutes.
Result: Approved.
HOMEOWNER PUBLIC COMMENTS
Homeowners provided comments related primarily to winter storm operations and snow removal efforts. Several homeowners expressed appreciation for the work performed by maintenance staff during recent snowfall events.
Discussion topics included snow removal procedures, pathway access, recreational sledding areas, emergency communication during power outages, fire evacuation planning, and homeowner concerns regarding freezing temperatures during
PRESIDENTS REPORT
President Bayne welcomed attendees and thanked homeowners for participating both in person and remotely. He acknowledged the volume of homeowner communications received during the winter season and expressed appreciation for constructive feedback.
The President also recognized Jimmy Jack, AJOAT staff, and management for their efforts addressing snow removal and maintenance during recent storms. No items required Board action.
FINANCE COMMITTEE REPORT- JEFF GIACOMI
FINANCIAL REPORT: Operating Account: approximately $623,000
Reserve Account: approximately $1.7 million, primarily held in short-term CDs.
The Special Assessment is approximately 98% collected, with approximately $1.2 million spent and approximately $550,000 remaining.
Outstanding HOA dues total approximately $60,000 across approximately 11 units. No legal actions are currently pending.
Motion: To approve the December 2025 and January 2026 financial statements.
Result: Approved.
INSURANCE COMMITTEE UPDATE- BOB NIELSEN
Update regarding insurance conditions affecting homeowners. the California FAIR Plan remains the most common coverage option for many homeowners. Potential wildfire mitigation discounts are available depending on property conditions and insurer requirements. Homeowners (not management) must complete certification requirements individually with their insurers. The Association will provide additional information regarding mitigation standards and insurance resources through the community website. No Board action was required.
ARCHITECTURAL REVIEW COMMITTEE (ARC) REPORT- CRIS WEDEKIND
Mr. Wedekind reported ongoing efforts to improve construction guidelines and procedures. The following documents were approved:
• Chinquapin Construction Process Information for Homeowners and Contractors
• HOA Checklist for ARC Approval to Construct
• ARC Contractor Fee Schedule and Procedures
Project updates included deck railing proposals for Units 77, 82, and 85 pending review, approval of deck heaters for Unit 173, revision required for Unit 167 window proposal, and confirmation of the approved heat pump relocation at Unit 163.
BUILDINGS COMMITTEE REPORT- CARL BERTELSEN
Mr. Bertelsen reported that reconstruction of several one-bedroom unit decks has begun and will proceed in phases. Roof leak repairs following recent storms are scheduled pending contractor availability.
Spring painting is planned for Units 25 through 45, subject to contractor pricing and weather conditions.
A TRPA coverage analysis draft was received confirming available banked coverage. The Buildings Committee will also explore feasibility of a community backup generator.
GROUNDS COMMITTEE REPORT- TERRY SARVAS
Mr. Sarvas reported on snow removal operations and vegetation management. Maintenance staff performance during winter storms was acknowledged.
The Board discussed defensible space requirements related to fire safety and vegetation clearing. Coordination with fire officials will continue regarding compliance timelines.
MAINTENANCE AND MANAGMENT REPORT- JIMMY JACK & AMY JACK
Amy Jack provided operational updates.
The Board declined a request related to the Tahoe Regatta seeking use of unused association buoys.
Management presented a revised Dollar House event agreement for improved event management procedures. Additional revisions were requested before final approval.
ADJOURNMENT 10:19 AM
There being no further business, the meeting was adjourned. Execuative session followed.
Next Scheduled CHOA BOD Meeting is May 23, 2026, 8:30 am
Submitted by:
Marvin Feinstein
Secretary, Board of Directors