MINUTES OF CHOA BOD JULY MEETING
DATE: July 19, 2025
TIME: 8:30 AM Pacific Time
PLACE: Dollar House at Chinquapin. 3600 North Lake Blvd., Tahoe City, CA
BOD Members- Carl Bertelsen, Steve Giacomi, Terry Sarvas, Dana Stalder, Bruce Bayne*, Annie Mitchell*, Cris Wedekind*,
Management- Jimmy Jack, A Jack of All Trade (“AJOAT”), Amy Jack, AJOAT, Kabrina Jack, (AJOAT Administrative Assistant)
Guest Homeowners
Mark Forbes (Unit 11), Robin Kelly (Unit 162), Jeff Giacomi (Unit 12), David & Linda Kapnik (Unit 30), Lisa Kelly (Unit 33), David Hennigan* (Unit 7), David Nemeth* (Unit 78), Marvin Feinstein (Unit 21)*, Colene Crowley* (Unit 61), Randi Sokoloff* (Unit 17) , Mitch Packard, Packard Realty
*Attended via Zoom video conferencing
Call To Order And Agenda
A regular meeting of the Board of Directors (the “BOD”) of the Chinquapin Homeowners Association. (the “CHOA”) was held at the above date, time, and location. All members of the Board had received notice of the meeting per the CHOA’s bylaws. Mr. Bertelsen confirmed that each person participating in the meeting by teleconference could hear and be heard by every other person participating in the meeting. Mr. Stalder acted as Secretary of the meeting. Mr. Bertelsen reviewed the agenda for the meeting.
Approval of Prior Meeting Minutes
Mr. Bertelsen called for a vote to approve the minutes of the prior CHOA Meeting as distributed in draft form by Mr. Stalder.
Approval of Minutes from Board of Directors Meeting held on May 24, 2025
NOW, THEREFORE, BE IT RESOLVED, that the Minutes of the Regular Meeting of the BOD, as presented to the BOD, are hereby approved.
Homeowner Public Comments
Mr. Bertelsen invited public comments from Homeowners in attendance. Discussion ensued on the following topics:
Public safety (wildfire, vehicles/bicycles/eBike, piers)
Mice/rodents infestations
Landscape planting beds near the Unit 32 - 58 parking area loop
Tree removals
President and Buildings Committee Report
Mr. Bertelsen provided an update regarding several subjects, which are summarized herein. No items required BOD approval.
Fourth of July Community Activities
Mr. Bertelsen reviewed the significant amount of feedback he had received regarding Fourth of July Community Activities. Several potential improvements were discussed, including DJ selection and the formation of a homeowner-led committee to manage planning and execution in future years. Discussion ensued.
Deck Repairs
Mr. Bertelsen reviewed the status of multiple deck repairs that are underway or scheduled to be completed. Discussion ensued.
Roof Repairs
Mr. Bertelsen reviewed the status of multiple roof repairs that are underway or scheduled to be completed. Discussion ensued.
Pool Restroom Remodel
Mr. Bertelsen reviewed the status of the Pool Restroom remodel. The project is on track and near completion. Discussion ensued
Security: Property Lines and Main Entry Auto Gates
Mr. Bertelsen reviewed the status of improving perimeter security, including rebuilding and extending the north perimeter fence and adding a security fence at the Dollar Point property line. Discussion ensued.
Mr. Jack reviewed the status of the upgrade to the main entry auto gates and associated access system. Discussion ensued.
EV Charging Stations
Mr. Bertelsen reviewed the status of deploying EV charging stations for community use. The installation is mostly complete and is expected to be online before the end of the summer season. Discussion ensued.
Finance Committee Report
Mr. Giacomi provided an update, including a review of cash balances and receivables. Current cash balances are $700,000 in the Operating Account and $1,426,000 in the Reserve Account.
We have collected $956,000 (55%) of the 2025 Assessment that is currently due.
Mr. Giacomi called for a vote to approve the Financial Statements for the months ending April 30, 2025, and May 31, 2025, as distributed in draft form by Mr. Giacomi.
Approval of Financial Statements for the months ending April 30, 2025, and May 31, 2025
NOW, THEREFORE, BE IT RESOLVED, that the Financial Statements for the months ending April 30, 2025 and May 31, 2025, as presented to the BOD, are hereby approved.
Insurance Committee Report
Mr. Wedekind noted that there were no substantive updates related to insurance coverage. No items required BOD approval.
Architectural Review Committee (“ARC”) Report
Mr. Wedekind presented several projects for BOD approval that had been reviewed and approved by the ARC, as follows:
Unit 16 - Interior Remodel. No exterior modifications.
Unit 42 - Deck expansion (subject to specific ARC modifications of stairs)
Unit 77 - Basement remodel (subject to to final ARC review of interior drain matter)
Unit 97 - Interior Remodel. No exterior modifications.
Unit 112 - Installation of an AC Unit ( approval subject to final noise level testing)
Unit 190. Skylight “like for like” replacements. Fast Track approved
Approval of various projects as presented by the ARC chairman
NOW, THEREFORE, BE IT RESOLVED, that the various projects, as presented to the BOD and subject to all modifications and / or follow up requests made by the ARC to homeowners, are hereby approved.
Mr. Wedekind additionally led a discussion about several reports of Contractor Work Hours violations. Discussion ensued.
Grounds Committee Report
Mr. Sarvas presented an update on various grounds-related projects, which are summarized herein. Discussion ensued. No items required BOD approval.
Annual asphalt maintenance
Flower planting
Buoy Field markers
Ongoing Tree trimming/maintenance
Update on application for state subsidy to remove trees and wildfire fuel
Dollar Creek maintenance
Dollar House turn-around widening to improve fire truck access
Tennis & Pool Committee Report
Mr. Bayne presented an update on various pool and tennis-related projects, including upgrades, repairs, and maintenance. Discussion ensued. No items required BOD approval.
General Manager’s Report
Mr. Jack presented an update on various projects, all of which were covered in other committee reports. Discussion ensued. No items required BOD approval.
The BOD moved to a closed session at this point in the meeting, and all non-board members left the meeting.
Closed Session Discussion
Mr Bertelsen led a discussion about various topics. Discussion ensued. No items required BOD approval.