Date: Saturday, January 10, 2026, 8:30 AM

Location: Dollar House at Chinquapin. 3600 North Lake Blvd., Tahoe City, CA

Attendance

Directors Present: Bruce Bayne (President), Marvin Feinstein (Secretary), Terry Sarvas (Grounds Committees), Bob Nielsen (Insurance Broker of Record) Dana Stalder* (Treasurer), Cris Wedekind* (Insurance & ARC Committees),

Management & Vendors: Jimmy Jack (AJOAT), Amy Jack (AJOAT), Kabrina Jack (AJOAT).

Homeowners: Candice Philbrick (Unit 135) , Robin Kelly (Unit 162), Marsha Haydel (Unit 3), Andrew Haydel (Unit 3), Clinton Harless (Unit 44), Lisa Kelley* (Unit 33), Julia Burt* (Unit 42), Mitch Packard* (Unit 156), Dave Nemeth* (Unit 78), Ralph Coppola* (Unit 110), Annie Mitchell* (Unit 85), Jeff Giacomi* (Unit 12), Mark Forbes* (Unit 11), Bridgid Benham* (Unit 61), Alan Vidinsky* (Unit 108).

*Attend via zoom video conferencing

Call To Order and Agenda

A regular meeting of the Board of Directors (the “BOD”) of the Chinquapin Homeowners

Association (the “CHOA”) was held on the above date, time, and location. All Directors received notice of the meeting in accordance with the CHOA Bylaws. The meeting was called to order at approximately 8:30 AM, confirmed a quorum was present, and confirmed that each person participating remotely could hear and be heard by all other participants. The agenda was reviewed and approved.

Approval of Prior Meeting Minutes

The minutes of the prior Board of Directors meeting November 8, 2025, were presented for review.

NOW, THEREFORE, BE IT RESOLVED, that the Minutes of the prior Regular Meeting of the Board of Directors, as presented, are hereby approved.

President’s Report-Bruce Bayne

The President welcomed homeowners to the new year and thanked management and maintenance staff for continued efforts through the holiday period. The Board acknowledged ongoing communication with homeowners and appreciation for their patience. Mr. Bayne then opened the floor for Homeowner Comments.

Homeowner Public Comments

• Concern raised regarding sewer pump control panel location. Discussions Ensued Additional review was requested and the Board agreed to consider any new information provided.

Committee Reports

Finance Committee Report- Dana Stalder

The Treasurer reported that the Association remains in a solid financial position. Operating cash was approximately $839,000. Reserve balances totaled approximately $1.419 million, with a significant portion held in short-term certificates of deposit. The 2025 Special Assessment was reported as 97% collected. No legal action is pending.

NOW, THEREFORE, BE IT RESOLVED, that the October and November 2025 financial statements are approved as presented. Resolved further, the Board approves publication of the 2026 compiled financial forecast, including correction of a clerical error identified in the budget. 

Architectural Review Committee (ARC) Report- Cris Wedekind

• updated contractor and construction guidelines, including access controls, site protection standards, construction fees, refundable deposits, and enforcement measures. The Board approved the updated guidelines for publication.

• Unit 163 received conditional approval for proposed work, excluding HVAC/heat pump placement, which was deferred pending further ARC review and development of appropriate guidelines.

• Unit 167 received conditional approval to begin work excluding vent placement for gas inserts

• Unit 190 received conditional approval for proposed work pending pre-construction walk through and deposit.

• Unit 170 received conditional approval for like for like windows pending submittal of window specs, county/TRPA approvals, pre-construction walk through and deposit

• Unit 40- pending- remediation company is a Nevada Licensed contractor- Jimmy to discuss with GC Brett Welling prior to approvals

• Unit 44- deck expansion conditional approval pending survey findings for coverage availability.

• Unit 3- ongoing moisture/water intrusion concerns discussion ensued Board agreed that further investigation is required. Further discussion ensued regarding removal and replacement of kitchen post

Insurance Committee Update- Bob Nielsen

• The Association will begin the insurance bid process in March.

• Market conditions were reported to be showing modest improvement. No Board action was required 

Buildings Committee Report-Carl Bertelsen (not present)

• Roof Replacement Project- Units 1 through 4 are underway.

• Deck Project continues

• Building 42-45 ice on walkways/decks and in need of resolve

• Unit 175 and Unit 8 are in need of front deck replacement. AJOATs to temporarily resolve any safety concerns while bids are gathered.

Grounds Committee Report- Terry Sarvas

• Extensive vegetation removal and defensible space work was completed and is ongoing. The Board acknowledged improved safety and overall appearance of the property. 

General Management Report AJOATs Amy & Jimmy Jack

• winter operations, including snow removal, receiving positive feedback from homeowners.

• challenges in obtaining multiple bids for HOA work due to noninterest from contractors, timing and scope of work to be performed, and conflicting schedules but confirmed continued efforts to secure qualified contractors' bids.

• ongoing document updates including ARC guidelines and preparation of new dollar house event agreements for Board review.

Adjournment of Regular BOD Meeting

There being no further business, the meeting was adjourned. The Board entered the executive session following adjournment. 

Executive Session- Call to Order

The Executive Session of the Board of Directors was convened on January 10, 2026, at 10:30 A. M.

Directors Present: Bruce Bayne, Marvin Feinstein, Terry Sarvas, Bob Nielsen, Dana Stalder*, Cris Wedekind* *Attended via Zoom Video

Item 1: Board Appointment and Financial Authority:

During the Executive Session held on January 10, 2026, the Board of Directors appointed Jeff Giacomi to the Board to fill the vacancy created by the resignation of Dana Stalder. This appointment includes Jeff Giacomi's transition into the position of Treasurer. The Board further approved granting signatory authority to Jeff Giacomi, Bruce Bayne (President), and Cris Wedekind (Vice President). All prior signatory authority held by any other individual previously authorized is hereby removed.

Item 2: Board Discussion Topics

Contracts- Stalder & Sarvas on point to finalize contract amendments and execute contract extension AJOATs by Jan 31, 2026.  

Adjournment of Executive Session

There being no further agenda items to discuss, the Executive Session was adjourned at 12:00 p.m.

Next Meeting of the CHOA Board of Directors to be held:

Saturday, March 14, 2025, 8:30am at Dollar House at Chinquapin. 3600 North Lake Blvd., Tahoe City, CA

Certification of Minutes: I certify that the foregoing is a true and accurate record of the Executive Session Meeting Minutes of the Chinquapin Association Board of Directors. Marvin Feinstein Secretary, Board of Director