August BOD Meeting Minutes

DATE: August 30, 2025

TIME: 8:30 AM Pacific Time

PLACE: Dollar House at Chinquapin. 3600 North Lake Blvd., Tahoe City, CA

ATTENDANCE: BOD Members & Management:: Carl Bertelsen, Steve Giacomi, Terry Sarvas, Dana Stalder, Cris Wedekind, Bruce Bayne*, Annie Mitchell*, Jimmy Jack, A Jack of All Trades (“AJOAT”), Amy Jack, AJOAT, Kabrina Jack, AJOAT

Homeowners: Matt General (Unit 1) , Mark Forbes (Unit 11), Robin Kelly (Unit 162), Jeff Giacomi (Unit 12), Lisa Kelly (Unit 33), Deborah Zuckerman (Unit 38), Randall & Julia Burt (Unit 42), Sandra Carter (Unit 150), David Hennigan (Unit 7), Mitch Packard (Unit 156), David Nemeth* (Unit 78), Colene Crowley* (Unit 61), Marvin Feinstein* (Unit 21)

*Attended via Zoom video conferencing

Call To Order And Agenda

A regular meeting of the Board of Directors (the “BOD”) of the Chinquapin Homeowners Association. (the “CHOA”) was held on the above date, time, and location. All members of the Board had received notice of the meeting per the CHOA’s bylaws. Mr. Bertelsen confirmed that each person participating in the meeting by teleconference could hear and be heard by every other person participating in the meeting. Mr. Stalder acted as Secretary of the meeting. Mr. Bertelsen reviewed the agenda for the meeting.

Approval of Prior Meeting Minutes

Mr. Bertelsen called for a vote to approve the minutes of the prior CHOA Meeting as distributed in draft form by Mr. Stalder.

Approval of Minutes from Board of Directors Meeting held on July 19, 2025

NOW, THEREFORE, BE IT RESOLVED, that the Minutes of the Regular Meeting of the BOD, as presented to the BOD, are hereby approved.

Homeowner Public Comments

Mr. Bertelsen invited public comments from Homeowners in attendance. Discussion ensued on the following topics:

● Bear bins ● General Maintenance Items ● Bear mat policies ● Wildfire emergency procedures ● EV Charger usage protocols 2

President and Buildings Committee Report

a. Infrastructure Projects Mr. Bertelsen provided an update regarding several infrastructure projects, which are summarized herein. No items required BOD approval. Discussion ensued. ●Deck Repairs: Ongoing repairs progressing. ● Roof Repairs: Ongoing repairs progressing. ● Sewer Pump Replacement: An additional pump station upgrade has been completed. ● Main Entry Auto Gate Upgrades: Motors and access system upgrades are complete, and code transitions are nearly complete. ● Community EV Charging Stations: Installation is complete, and stations are operational. Signage still to be added. ● Trespassing and Security Fencing: Installation is complete at the west end (Dollar Trail), but there continues to be a trespassing issue.

b. Government Grant for Wildfire Defense Tree Clearing Mr. Bertelsen reviewed the recent approval of a significant grant from the North Tahoe Fire Prevention District (NTFPD) to execute significant defensible space tree clearing. The project is expected to progress over the course of 3 years, with the work being supervised by NTFPD. Discussion ensued.

c. Formation of New Committees Mr. Bertelsen reviewed the BOD’s intention to form two new committees of homeowner volunteers, as summarized herein. Discussion ensued.

● Fourth of July Community Activities Committee: For the purpose of organizing and executing community activities over the Fourth of July holiday period.

● Fire Prevention & Emergency Planning Committee: For the purpose of developing, communicating, and executing strategies to improve community preparedness in the event of fires and / or emergencies.

d. Land Coverage Analysis: Mr. Bertelsen reviewed the BOD’s intention to hire a consultant to complete an updated analysis of the HOAs land usage relative to applicable regulatory allowances. Discussion ensued.

e. 2026 Dues and Assessments Mr. Bertelsen led a preliminary discussion about 2026 HOA Dues and Assessments There was general consensus that the BOD hoped to achieve minimal to no increases in dues and no Special Assessment in 2026. This was a preliminary discussion subject to final review and approvals in conjunction with the BOD’s review and approval of the 2026 Operating Plans. Discussion ensued.

f. Election Results and Officer Appointments A formal election of members to the CHOA Board of Directors was conducted in accordance with the Association’s Bylaws. Ballots were submitted to the duly appointed Inspector of Elections, and the votes were tabulated at the Dollar House during the Board of Directors meeting. The certified results were delivered directly by the Inspector to the Board and were read aloud by Mr. Carl Bertelsen. The following candidates were duly elected to serve as members of the Board of Directors: ● Mr. Marvin Feinstein ● Mr. Robert Nielson ● Mr. Terry Sarvas ● Mr. Dana Stalder The Board further acknowledged that Mr. Steve Giacomi and Ms. Annie Mitchell will no longer serve as Directors, and that Mr. Marvin Feinstein and Mr. Robert Nielson have been elected in their place. Following the election, the Board of Directors appointed the following officers to serve until the next annual election or until their successors are duly elected and qualified: ● President – Mr. Bruce Bayne ● Vice President – Mr. Cris Wedikin ● Secretary – Mr. Marvin Feinstein ● Treasurer - Mr. Dana Stalder ● Assistant Treasurer – Mr. Steve Giacomi (non director)

Mr. Bertelsen called for a vote to approve the Election Results and Officer Appointments:

Approval of Election Results and Officer Appointments

NOW, THEREFORE, BE IT RESOLVED, that the results of the election as certified by the Inspector of Elections are hereby accepted and entered into the record; Resolved further, that the Board of Directors of the CHOA shall consist of Mr. Bruce Bayne, Mr. Carl Bertelsen, Mr. Marvin Feinstein, Mr. Robert Nielson, Mr. Terry Sarvas, Mr. Dana Stalder, and Mr. Cris Wedikin. Resolved further, that the officers of the Association shall be Mr. Bruce Bayne as President, Mr. Cris Wedikin as Vice President, Mr. Marvin Feinstein as Secretary, and Mr. Dana Stalder as Treasurer, and Mr. Steve Giacomi as Non Director, Assistant Treasurer; Resolved further, that all elected and appointed officers shall serve in accordance with the Association’s governing documents.

Finance Committee Report

Mr. Giacomi provided an update as summarized herein. Discussion ensued. ● Current cash balances are $266,000 in the Operating Account and $1,862,000 in the Reserve Account. ● Year to date, the HOA is operating within both its Operating and Reserve Budgets ● We have collected $1,023,000 (60%) of the 2025 Special Assessment that is currently due. ● A draft of the 2026 Financial Plan will be presented to the BOD at a regularly scheduled BOD in November 2025. Mr. Giacomi called for a vote to approve the Audited Financial Statements for the year ended December 31, 2024, as distributed in draft form by Mr. Giacomi.

Approval of Financial Statements for the year ended December 31, 2024

NOW, THEREFORE, BE IT RESOLVED, that the Audited Financial Statements for the year ending December 31, 2024, as presented to the BOD, are hereby approved.

Mr. Giacomi called for a vote to approve a revision to the signature authority policy over the HOA’s bank and investment accounts.

Approval of Revisions to Bank and Investment Accounts Signature Authorities

NOW, THEREFORE, BE IT RESOLVED, that the following changes to signatory authority over the HOA’s bank and investment accounts are approved: ● Removed as authorized signatories: ○ Mr. Terry Sarvas ○ Mr. Carl Bertelsen ● Added as authorized signatory: ○ Mr. Bruce Bayne ● Remaining as authorized signatory: ○ Mr. Steve Giacomi

Insurance Committee Report

Mr. Wedekind noted that there were no substantive updates related to insurance coverage. Policy expirations have been aligned to May policy end dates. No items required BOD approval. 7. Architectural Review Committee (“ARC”) Report a. New Projects For BOD Approval Mr. Wedekind presented one new projects for BOD approval that had been reviewed and approved by the ARC, as follows: ● Unit 111 - Installation of an AC Unit ( approval subject to final noise level testing and conformance with new guidelines)

Approval of projects as presented by the ARC chairman

NOW, THEREFORE, BE IT RESOLVED, that the projects, as presented to the BOD and subject to all modifications and / or follow up requests made by the ARC to homeowners, are hereby approved.

Updated Door and Window Guideline Mr. Wedekind reviewed an updated Door and Window Guideline that had been developed by the ARC. There were no substantive changes to the guidelines, but language was clarified and updated.

Approval of updated Door & WIndow Guidelines as presented by the ARC Chairman

NOW, THEREFORE, BE IT RESOLVED, that the updated Door & Window Guideline, as presented to the BOD, is hereby approved and adopted by the Board of Directors. The guideline shall be incorporated into the Association’s ARC Rules and Regulations and published to all Members.

New Air Conditioning Condenser Guideline Mr. Wedekind presented the newly created Air Conditioning Condenser Guideline, developed by the Architectural Review Committee (ARC) in response to the increase in homeowner requests for air conditioning installations. The guideline establishes clear standards intended to minimize both visual and noise impacts associated with such equipment. It was noted that the guideline does not require neighbor approvals for such installations. Approval of Air Conditioning Condenser Guideline as presented by the ARC Chairman

NOW, THEREFORE, BE IT RESOLVED, that the Air Conditioning Condenser Guideline, as presented by the ARC Chairman, is hereby approved and adopted by the Board of Directors. The guideline shall be incorporated into the Association’s ARC Rules and Regulations and published to all Members.

Grounds Committee Report

Mr. Sarvas presented an update on various grounds-related projects, which are summarized herein. Discussion ensued. No items required BOD approval. ● Beach Path railing maintenance and new installations ● Ongoing Tree trimming and maintenance ● Buoy Field maintenance ● Sewage Pump backup power strategies 7 9. Tennis & Pool Committee Report Mr. Bayne presented an update on various pool and tennis-related projects, including upgrades, repairs, and maintenance as summarized herein. Discussion ensued. No items required BOD approval. ● Bocce Ball Court improvements ● Court resurfacing and screening ● 2026 staffing plans ● Security Cameras considerations ● Sauna repair/replacement

General Manager’s Report

Mr. & Mrs Jack presented an update on various projects, as summarized herein. Discussion ensued. No items required BOD approval. ● Yard Waste Removal ● Buoy Field critical maintenance ● Buoy Field budget performance

The BOD moved to a closed session at this point in the meeting, and all non-board members left the meeting. Mr Marvin, as a newly elected Board Member,remained.

Closed Session Discussion:

Mr Bertelsen led a discussion about various topics. Discussion ensued. No items required BOD approval.