DATE: March 22, 2025

TIME: 8:30 AM Pacific Time

PLACE: Dollar House at Chinquapin. 3600 North Lake Blvd., Tahoe City, CA

ATTENDANCE:

BOD Members/Management Carl Bertelsen, Steve Giacomi, Terry Sarvas, Cris Wedekind, Annie Mitchell, Bruce Bayne, Kabrina Jack-Jack of All Trade (“JOAT”),

Homeowners Attendees: Robin Kelly (Unit 162) Peter Blatman (Unit 166), David Haenegan (Unit 7), David Nemeth (Unit 78), Sandra Carter (Unit 150), Dana Stalder, Jacqui Murray ( Unit 8), Mark Forbes (Unit 11), Lisa Kelly (Unit 33), Julia Burt (Unit 42), Mitch Packard, Packard Realty

Call To Order And Agenda

A regular meeting of the Board of Directors (the “BOD”) of the Chinquapin Homeowners Association. (the “CHOA”) was held at the above date, time, and location. All members of the Board had received notice of the meeting in accordance with the CHOA’s bylaws. Mr. Bertelsen confirmed that each person participating in the meeting by teleconference could hear and be heard by every other person participating in the meeting. Mr. Stalder acted as Secretary of the meeting. Mr. Bertelsen reviewed the agenda for the meeting.

Homeowner’s Open Session

Mr Bertelsen opened the floor to questions or comments from all homeowners. Discussion on the following topics ensued: ● Request for publishing of maintenance and emergency contact information to homeowners. ● Expressions of gratitude for the quality of snow removal work this winter.

Approval of Prior Meeting Minutes

Mr. Bertelsen called for a vote to approve the minutes of the prior CHOA Meeting as distributed in draft form by Mr. Stalder. Approval of Minutes from Board of Directors Meeting held on November 2, 2024 NOW, THEREFORE, BE IT RESOLVED, that the Minutes of the Regular Meeting of the BOD, as presented to the BOD, is hereby approved.

President’s Report

Mr. Bertelsen led a discussion of various topics that had been brought to his attention over the last several months. Discussion ensued.

Results of Homeowners Vote on 2025 Special Assessment to Homeowners Mr. Bertelsen reviewed the results of the ballot tabulation executed by an independent third party. A total of 127 votes were received, 89 (70%) in favor and 38 (30%) not in favor of the special assessment. Therefore, the 2025 Special Assessment to Homeowners has been approved and communications to homeowners will follow.

Buoy Field Fees Mr. Bertelsen led a discussion about the 2025 Buoy Field Fee Schedule and the general principle that fees are established to cover the cost of operating / maintaining the buoy field. The proposed 2025 fee schedule would have no rate increases for homeowners, but would include fee increases for renters. Approval of 2025 Buoy Field Fee Schedule NOW, THEREFORE, BE IT RESOLVED, that the 2025 Buoy Field Fee Schedule, as presented to the BOD, is hereby approved.

Snow Removal Mr. Bertelsen led a discussion about snow removal work that has occurred to date this season, including quality of service and cost overruns. Discussion ensued.

Roof and Deck Maintenance Mr. Bertelsen led a discussion about the competitive bidding process that is underway to complete the necessary repair and replacement of decks and roofs as identified in the study that was previously commissioned. Scheduling of the work is still to be determined. Discussion ensued.

High Sierra Patrol Mr. Bertelsen led a general discussion about High Sierra Patrol security services having been cancelled in 2024, but seem to still be billing CHOA. Discussion ensued.

Reserve Study Mr. Bertelsen led a general discussion about the legal requirement to complete a Capital Reserve Study every three years and the potential commissioning of The Browning Group to update this study. Discussion ensued.

EV Charging Mr. Bertelsen led a general discussion about the development of a plan to install shared EV Charging Stations in the community. The preliminary plan is to install two charging units in two common area locations, for a total of four charging units. Mr. Wedekind agreed to lead a sub committee effort to finalize a plan and bring it forward to the BOD.

Pool Complex Rest Rooms Mr Bertelsen led a general discussion about the planned renovations on some of the restrooms at the main building of the pool complex. More specifically, the unisex restroom that is closest to the pool. Discussion ensued.

Carriage House Renovation Mr. Bertelsen led a general discussion about the progress of the Carriage House Renovations that are being self funded by JOAT. Discussion ensued.

Treasurer’s Report

Mr. Giacomi provided a brief finance update, including a review of cash balances and receivables. The current Operating Account balance is $464,000 and the current Reserve Account is $701,000. No items required BOD approval.

Insurance Committee Report

Mr. Wedekind led a discussion about the approaching renewal of the CHOA insurance coverages. Mr. Nielsen, the CHOA Broker of Record, participated in the discussion. Discussion ensued. No items required BOD approval.

Architectural Review Committee

Report Mr. Wedikin led a brief Architectural Review Committee update, including a request to add a personal Hot Tub on an exterior deck. There was agreement to gather more information to properly consider allowing personal hot tubs. No items required BOD approval.

Buildings Committee Report

Mr Bertelsen’s report was incorporated into his President’s Report.

Ground Committee Report

Mr. Sarvis led a discussion on the status of various grounds-related projects and efforts to complete potentially disruptive work before the busy summer season. No items required BOD approval. Discussion ensued on the following topics: ● Ongoing tree work, including clearing and removal for fire safety ● Routine asphalt maintenance ● Adding additional buoy field markers ● Entry road and Chinquapin Trail routine maintenance ● New bathroom maintenance vendor ● Ongoing sewer pump retrofit / upgrades

Pools & Racquet Committee

Mr. Bayne led a discussion on the status of various pool and racquet area related projects, including the need to repair the sauna systems. Discussion ensued. No items required BOD approval.

General Manager Update

Mr. Jack and Ms. Jack were absent from the meeting, so there was no General Manager update at this meeting.

Closed Session

The BOD moved to a closed session at this point in the meeting and all non-board members left the meeting except for Mr Nielson, who was present for the first 10 minutes of discussion. Closed Session Discussion Mr Bertelsen led a discussion about various topics including insurance and building maintenance. Discussion ensued. No items required BOD approval.