MINUTES OF CHOA BOD NOVEMBER MEETING

DATE: November 2, 2024

TIME: 8:30 AM Pacific Time

PLACE: Dollar House at Chinquapin.

3600 North Lake Blvd., Tahoe City, CA

ATTENDANCE:

BOD Members Management: Carl Bertelsen, Cris Wedikind, Steve Giacomi, Terry Sarvas, Jimmy Jack (Jack of All Trades) Amy Jack (Jack of All Trades), Mitch Packard , * Dana Stalder * , * Bruce Bayne * , Annie Mitchell (Absent)

Jeff Giacomi (Unit 12), Robin Kelly (Unit 162), *Matthew Bonner (Unit 186), *Maureen Tappan (Unit 92), *Dave Nemeth (Unit 78) , *Barb Becich (Unit 98) *Homeowner (Unit 1) , *Homeowner (Unit 173)

* Attended via Zoom video conferencing

Call To Order And Agenda

A regular meeting of the Board of Directors (the “BOD”) of the Chinquapin Homeowners Association. (the “CHOA”) was held at the above date, time, and location. All members of the Board had received notice of the meeting in accordance with the CHOA’s bylaws. Mr. Bertelsen confirmed that each person participating in the meeting by teleconference could hear and be heard by every other person participating in the meeting. Mr. Stalder acted as Secretary of the meeting. Mr. Bertelsen reviewed the agenda for the meeting.

Confirmation of BOD Meeting Dates for the Next 12 Months

Mr. Bertelsen communicated that the scheduled regular meetings of the BOD for the next 12 months will be held on the following dates at the Chinquapin Dollar House: ● Jan 11. 2025 ● Mar 22. 2025 ● May 24. 2025 (Memorial Day Weekend) ● Jul 19. 2025 ● Aug 30. 2025 Approval of Minutes from Board of Directors Meeting held on August 31, 2024 NOW, THEREFORE, BE IT RESOLVED, that the Minutes of the Regular Meeting of the BOD, as presented to the BOD, is hereby approved.

President’s Report

Mr. Bertelsen led a discussion of various topics that had been brought to his attention over the last several months. Discussion ensued.

a. Smoking Policy. Mr. Bertelsen led a discussion about a proposed smoking policy and distributed a draft of a proposed policy. This policy would disallow smoking in most common areas, including decks and terraces. There would be no impact on the interior of units. Discussion ensued. Approval of Smoking Policy NOW, THEREFORE, BE IT RESOLVED, that the CHOA Smoking Policy, as presented to the Board, is hereby approved.

b. Deck Maintenance Mr Bertelsen led a discussion about the preliminary results from an inspection of all exterior decks and terraces. Discussion ensued about cost implications and staging of work over the next several years.

c. Water / Drainage Damage Associated With Unit 11 / 12 Mr Bertelsen led a discussion about water/drainage issues resulting in patio damage at this building. Discussion ensued about responsibility for repairs and modifications. Further discussion ensued about reviewing other buildings to ensure similar issues don’t occur.

d. Fencing Damage Associated with Unit 101 Mr Bertelsen led a discussion about the needed repair or replacement of damaged fencing at this building and financial responsibility for such repairs. Discussion ensued. The conclusion was that this is the homeowner's responsibility per bylaws.

e. Trespassing and Physical Security Mr Bertelsen led a discussion about ongoing problems with trespassing on the property. Discussion ensued. Further discussion ensued about the installation of a security fence at Dollar Point Pathway, repairing existing fencing at the east end of the property, and investigation of License Plate Reader technology at the main entrance to the community.

f. EV Charging Mr Bertelsen led a discussion about homeowner requests for EV charging capability on the property. General discussion ensued about shared vs. private charging stations. There was agreement that shared charging stations were the preferred long-term solution and a need for further analysis of the current electrical infrastructure capability to support EV charging stations.

g. Electrical Panel Upgrades Mr Bertelsen led a discussion about the current process to upgrade older electrical panels throughout the community. Discussion ensued.

Homeowner’s Open Session

Mr Bertelsen opened the floor to questions or comments from all homeowners ● A question about insurance coverage status was deferred to later in the meeting ● Compliments about Jack of All Trades accomplishments in their first year under contract were noted.

Grounds Committee

Report Mr Sarvis led a discussion on the status of various grounds-related projects. ● Sewer System and related infrastructure. General discussion about sewer system upgrades that are in process. ● Tree Work. Ongoing clearing and removal for fire safety. Discussion ensued. ● Expansion of fire truck turnaround near Dollar House. Discussion ensued. ● Beach Path repairs. Discussion ensued.

Pool and Tennis Committee Report

Mr. Bayne led a discussion on the status of various tennis and pool-related projects. Further discussion ensued about necessary repairs and maintenance of tennis/pickleball courts.

Architectural Review Committee

Mr. Wedikin led a brief Architectural Review Committee update. No items required BOD approval.

Insurance Committee

Mr. Wedikin led a discussion about the results of the Request for Proposal (“RFP”) process associated with the renewal of the CHOA’s homeowners insurance policy. Three separate proposals were summarized. Mr. Robert Nielsen from RC Nielsen Insurances Services attended the meeting and presented his proposal. Discussion ensued.

Approval of Contracting New Insurance Broker of Record NOW, THEREFORE, BE IT RESOLVED, that the contracting of RC Nielsen Insurances Services as CHOA’s Broker of Record for insurance, is hereby approved. Approval of Insurance Policy Renewal NOW, THEREFORE, BE IT RESOLVED, that the Property Insurance proposal by AIG, as presented to the Board by RC Nielsen Insurance Services, is hereby approved.

Treasurer’s Report

Mr. Giacomi provided a brief finance update, including a review of results for the year to date 2024 and the financial statements for the months ended August 30, 2024, and September 30, 2024. Discussion ensued.

Approval of Financial Statements for August 30, 2024 and September 30, 2024 NOW, THEREFORE, BE IT RESOLVED, that the CHOA Financial Statements, as presented to the Board be, and they hereby are, approved.

2025 Operating Budget and 2025 Replacement Budget

Mr. Giacomi provided a proposed 2025 Operating Budget and 2025 Replacement Budget. Discussion ensued. Further discussion ensued regarding alternatives to fund the 2025 Operating Budget and 2025 Replacements Budget. Approval of 2025 Operating Budget and 2025 Replacement Budget NOW, THEREFORE, BE IT RESOLVED, that the CHOA 2025 Operating Budget and 2025 Replacement Budget is, as presented to the Board, and they hereby are approved.

Approval of 2025 Homeowners Dues and a Special Assessment NOW, THEREFORE, BE IT RESOLVED, that revised 2025 Homeowners Dues of $5500 / quarter and a possible Special Assessment of $20,000 - $30,000 to be assessed in installments (to be finalized by Mr. Bertelsmen), hereby are approved.