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CHINQUAPIN HOMEOWNERS ASSOCIATIONP. O. Box 6001 Chinquapin Board Meeting
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Treasurers Report, Mr. Kartozian |
Mr. Kartozian referred the Board to the Q3 Balance Sheet and Operating Statement for the period 1/1/01 through 9/30/01.
Revenues and expenses are for the most part on budget. Two expense items are exceeding budget; utilities and legal. We are experiencing a 28% higher utility cost as compared to previous periods, due to the unusual spike in energy costs being experienced through out California. The law suit reported on by Mr. Cavalier at the September 1st meeting, pertaining to Unit #49’s non-compliance to the Association’s CC&R’s, has cost the association $81,000 to date. It is anticipated that legal expenses for the year will not exceed $110,000. The operating budget for the year will most likely end with a $130,000 deficit. Mr. Kartozian reported that there will be no short fall of cash. As legal expenses can not accurately be forecast at this time, the budget for 2002 was unanimously adopted by the board with this exception.
There was a report to the Board that all categories of asset replacement as detailed in the Long Range Planning Schedule can be supported within the current revenue plan. In pursuit of sound fiscal policy, the Board will also consider moving up the planned dues increase for 2003 to 2004.
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Board Priorities, Mr. Vidinsky |
At Mr. Cavalier’s request, Mr. Vidinsky polled the Board members regarding Chinquapin issues and projects from which the Board could establish a priorities list. Each of the following were discussed and assigned to a Board member to follow up with a plan of action.
Mr. Cavalier expressed his concern for sustaining progress on all of these important projects. Recognizing the need for assistance from homeowners, Mr. Cavalier will approach homeowners who have demonstrated interest in the past for participating in projects. Two projects identified as requiring co-chair assistance are “Grounds Policy” and “A Plan for the Dollar House”.
Mr. Cavalier asked that assigned Board members report on the state of these projects at each Board meeting until completed.
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CC&R’s, Ms. Coddington |
Ms. Coddington expressed her gratitude to the homeowner members of her committee for their hours of work and careful thought in presenting five specific amendment recommendations for the Board’s consideration. Ms. Coddington stated that all have unanimous support of the CC&R Committee.
Ms. Coddington recognized her committee members: Ann Myers, Ralph Coppola, Richard Delphs, and Ken Docter.
The Board then heard Ms. Coddington explain and review each of the proposed amendments. At the completion of discussion of each, the Board voted to recommend or not the inclusion of each in a forth coming “By Laws Revision Ballot” to be later submitted to Homeowners.
Proposed:
The Board’s vote was unanimous in support of amendments 1 through 4, and rejection of amendment 5, proposing that these amendments be put to the vote of our Associations’ Members. Ms. Coddington will prepare the rewritten Articles as amended, along with an accompanying rational and impact statement to be sent to the Association Members.
Mr. Cavalier stated that our goal is to have the CC&R amendments voted on before the beginning of the 2002 Summer Season. Mr. Cavalier thanked Ms. Coddington and the committee for their work.
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Recreation, Ms. Bardet |
Ms. Bardet reported on Association social and recreation programs.
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Grounds, Ms. Coddington |
Ms. Coddington advised the Board that she will head the development of a comprehensive grounds program that will satisfy the long range planning needs of the property. A committee of interested Homeowners will be formed to study the grounds expectations and needs of our community. They will coordinate these with regulatory and foliage health policy. The Board acknowledges work that Mr. Reichert, Unit, #132 has submitted as a foundation for establishing good process.
In the short term, Ms. Coddington and Mr. Jones shared with the Board a property map indicating a thinning and clearing program for the Spring of 2002. The Board approved the plan as submitted, reminding all that fire safety and good forest management are of utmost concern.
Homeowner Requests
Docter, Unit #133, requests that mature trees removed from the East facing side of their unit be replaced in kind.
Ms. Coddington, having had communication and correspondence with Mr. Docter, #133, and Mr. Reichert, #132, offered a description of the controversy. Both Mr. Docter and Mr. Reichert were present.
Two mature conifers, 40/50 feet in height, in front of #133, #132 East facing decks were topped to 20 feet by unknown persons. Later when the event came to public discourse around the immediate area, the remaining portions of the two trees was removed. (Mr. Packard admits to having had this done to avoid topping of mature trees being discovered by TRPA or any agency to which the act would be considered fineable to the Association.). Mr. Reichert said that he will accept the responsibility for the trees being topped and later removed, and will accept the financial responsibility for their being replaced. The issue that comes before the Board however is that Mr. Docter and Mr. Reichert can not agree on the size and style of tree to be installed as replacement. They do agree that a deciduous tree rather than a conifer would be desirable to both, namely a Mountain Ash. Mr. Docter and Mr. Reichert addressed the Board with their argument and point of view. Mr. Docter then removed himself from Board discussion and voting on a resolution to the situation.
After discussion, the Board’s vote was unanimous instructing Mr. Jones to order and have installed two 20 foot single trunk Mountain Ash trees and to have the nursery bill Mr. Reichert directly for the total cost.
Mr. Reichert asked that he receive a written directive from the Board.
Kapnik, Unit #181, requests a fence installation at the top of a the retaining wall between their unit and the unit next door. Retaining wall fences of this kind can be seen along their neighboring units. The Board gave unanimous approval for the Kapnicks to proceed at their expense.
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Buildings, Mr. Docter |
Mr. Docter informed the Board regarding the recently enacted contract with Truckee based architect Scott Ryan. Prior to the 3/1/02 Board meeting, the Association Architectural Advisory Committee will have reviewed the work of Mr. Ryan and will make recommendations to the Board. In review, Mr. Ryan is working on: 1. Common area lighting. 2. Architectural standards for sky lights, doors, windows, and building lights. 3. Dollar house lower patio.
The Board, after discussion, asked Mr. Docter to push back any work or cost associated with the lower patio till 2003.
Mr. Docter stated that the work quality and relationship with Scott Ryan through this initial contract will give the AAC and the Board an indication of confidence in proceeding with him as architect on the upcoming deck/railing project.
Homeowner Requests
Unit #46, King. Requesting to replace windows. AAC recommends approval, providing that casings size and color match existing. Board approved.
Unit #180, Peters. Requesting to install a window at rear of building, matching window installations in adjacent buildings. AAC recommends approval. Board approved.
Unit # 30, Grellman. Requesting to install new windows and skylights. The AAC recommends the approval of the addition of windows as requested, and does not approve the skylights at this time. Mr. Grellman has agreed to employ Mr. Ryan to study the natural lighting situation in the unit in an effort to employ a solution that is suitable to Mr. Grellman, Unit #31 Mr. Duncan, and the AAC. The Board agreed to approve the skylight solution providing that there is agreement between Grellman, Duncan, and the AAC.
Unit # 22, Jacobs. Mr. Jacobs addressed the Board asking that he be furnished with whatever technical information the Board had that lead to its selecting the decking product “Trex” that was used on the beach path walkway. Mr. Docter agreed to research the engineering drawings along with files at WMC to see what may have lead to the Trex decision. Mr. Cavalier stated that regardless of the reasons for choosing Trex for the lake front path, any product other than redwood or cedar is not approved for Homeowner building use.
Mr. Docter informed the Board of Homeowner building issues that have been resolved since the previous board meeting. 1. Unit #10, dryer vent relocation, 2. Unit #104, dryer vent relocation. 3. Unit #79, roof leaks. 4. Unit #175, deck structural.
Mr. Docter reported to the Board that it was recently discovered that two Homeowners have installed new front doors that have glass fronts. It has been asked of these Homeowners to show evidence of prior approval, as they have not been found in Association files.
Mr. Docter asked the Board to begin to consider the coarse of action to take with Homeowners in dealing with building alterations done in the past that are non-conforming. The Board agrees that the issue needs to be studied and addressed.
Mr. Cavalier thanked Mr. Docter for his report.
Mr. Cavalier brought the Board up to date on the Associations law suit, stating that an injunction had been awarded and that a hearing was scheduled for November 13, 2001. Mr. Cavalier stated that our goal is to insure that the Homeowner of Unit #49 comply with our Association’s CC&R’s, and that attorneys fees born by the Association are reimbursed.
Mr. Cavalier advises that our liability carrier, Farmers Insurance Group, has requested that “charcoal burning BB’Q grills be eliminated from use on Chinquapin’s Homeowner decks, patios and yards. We are advised that this type of grill is the number one cause of fire at properties like ours. The Board discussed the issue and unanimously agreed to move forward as quickly as possible to be in compliance.
Mr. Vidinsky suggested that the Board provide a complete program, making it painless for Homeowners to comply. A program to dispense with existing charcoal grills from Homeowner’s sites and install a propane gas burning grill (one of several choices), all for one inclusive cost to the Homeowner.
Mr. Cavalier asked Mr. Jones to present at the 3/1/02 Board meeting, a plan and cost break down for board discussion.
After further discussion of the matter, the Board resolved that all charcoal burning grills must be removed either through an Association sponsored program or by the Homeowner directly prior to July 1, 2002. Charcoal grills remaining after 7/1/02 will be removed by the Association at a cost to the Homeowner.
Mr. Vidinsky was instructed to provide the Farmers Group, through their agent, with a copy of these minutes as they pertain to this issue.
With the resignation of Ms. Katsaros, Mr. Cavalier asked the Board to consider appointing a replacement Board member to fill the vacant term till September 2002. It was discussed and resolved that the Board would consider those individuals who, in the recent past, have run for or expressed interest in attaining a Board position.
The Board then went into Executive Session.
Returning to the Board meeting, Mr. Cavalier asked for nominations to fill the open Board seat. Mr. Kartozian nominated Mr. Popek, Unit, #123, Second the nomination, Mr. Vidinsky. The Boards vote was unanimous in favor of Mr. Popek.
Mr. Cavalier asked if there was any new business. There was none.
Mr. Cavalier asked if there was any old business. Mr. Vidinsky submitted that there had been Association checks drawn but held to reimburse two Homeowners, #151 Campbell, and #152 Pridemore for water removal due to a leaking roof. Mr. Cavalier reminded that they were drawn in error. That the Associations responsibility was to repair the cause, which it did. Mr. Vidinsky returned the unsigned checks to Mr. Kartozian.
Hearing no more Old Business.
Mr. Cavalier asked for a motion to adjourn. A motion was heard from Mr. Kartozian, seconded by Ms. Coddington, with unanimous consent of the Board the meeting was adjourned at 8:25 PM.
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