Chinquapin Homeowners Association
ELECTION RULES AND PROCEDURES

Effective July 1, 2006

In accordance with new election procedures required by the Davis-Stirling Act and California Civil Code § 1363.03, on May 27, 2006 the Board of Directors of Chinquapin Homeowners Association adopted the following election rules and procedures.

QUALIFICATION FOR DIRECTOR CANDIDATES

The quorum for any vote or election by the members shall be a majority of the total voting power of the Association.

NOMINATION

A candidate for Director may be nominated in either of the following ways:

1. A member may place his or her name in nomination for election to the Board by submitting a letter of intention to the Association no later than 60 days prior to the election.
    
2. By selection by the Association’s Nominating Committee.

EQUAL ACCESS

All candidates are permitted equal access to the Association’s media, newsletters and website during the campaign for election of Directors. Candidates are also permitted equal access to all common area meeting places to advocate their respective points of view. The Board may not edit or redact content from campaign materials. All candidates may utilize Association common areas to orally advocate their points of view.

VOTING QUALIFICATIONS AND VOTING POWER

Each Chinquapin residence is entitled to one membership interest, and each such interest is entitled to one vote in all elections.

PROXIES

Each member of the Association as of the “record date” will be sent a secret ballot for voting purposes. The Board will set the “record date” for determining which members are entitled to receive ballots and vote. Proxies are permitted.

VOTING PERIODS

The election for Directors shall be completed and ballots tabulated at the annual meeting of the Association. The votes will be tabulated by the inspector(s) in public and may be witnessed by any member or candidate. The Board will determine the voting period for each election, which shall not be less than 30 days.

INSPECTORS OF THE ELECTION

Prior to each election or vote by the members, the Board will appoint one or three independent third parties as inspector(s) of the election. Director candidates, current Board members and family members of Director candidates and current Board members may not be appointed to serve as inspectors of the election.

For inquiries please contact the appropriate Board Member or Committee Chairperson.

"Keeping Chinquapin Homeowners Informed"

URL: http://chinquapinhoa.com/election_rules_procedures.htm
Last modified: 03/04/08